How to Record a Document
- Verify that all recording requirements are met.
- Determine the applicable fee and prepare a check.
- Mail document(s) and check to the Recorder’s Office
General Recording Requirements
The Recorder is required to record all documents submitted by the public which are qualified to be recorded. An instrument which fails to meet any of the following conditions, as defined by Utah State Code, may be rejected for recordation at the time of presentation.
1. Legibility
Documents must be clearly readable. (Utah Code 57-3-106)
2. Names of Signers Printed
Names must be printed or typed of all signers whose names are required to be indexed. (Utah Code 17-21-25)
3. Notary Acknowledgment
Documents affecting real property must be acknowledged. (Utah Code 57-3-101)
4. Nature of Document
Documents Shall contain a brief caption stating the nature of the document (Utah Code 57-3-11)
5. Return Address
Documents affecting title to real property must contain the mailing address of the grantees. (Utah Code 57-3-105)(2)
6. Legal Description
Documents affecting real property must have a legal description of the property affected. (Utah Code 57-3-105)(1)
7. Original Document
Documents must be originals with original signatures and notaries to be eligible for recording. (Utah Code 57-3-106)
8. Parcel ID Number
A recorder may require a parcel ID (tax serial number) on the document presented for recording. (Utah Code 7-21-20)(2).
9. Non-recordable Documents
Negotiable instruments (stocks, bonds, money); vital records such as birth certificates; other documents such as passports, citizenship papers, copyrights, trademarks, etc.