Recording Requirements

How to Record a Document

  1. Verify that all recording requirements are met.
  2. Determine the applicable fee and prepare a check.
  3. Mail document(s)¬†and check to the Recorder’s Office

General Recording Requirements

The Recorder is required to record all documents submitted by the public which are qualified to be recorded.  An instrument which fails to meet any of the following conditions, as defined by Utah State Code, may be rejected for recordation at the time of presentation.

1.  Legibility

Documents must be clearly readable. (Utah Code 57-3-106)

2.  Names of Signers Printed

Names must be printed or typed of all signers whose names are required to be indexed. (Utah Code 17-21-25)

3.  Notary Acknowledgment

Documents affecting real property must be acknowledged. (Utah Code 57-3-101)

4.  Nature of Document

Documents Shall contain a brief caption stating the nature of the document (Utah Code 57-3-11)

5.  Return Address

Documents affecting title to real property must contain the mailing address of the grantees. (Utah Code 57-3-105)(2)

6.  Legal Description

Documents affecting real property must have a legal description of the property affected. (Utah Code 57-3-105)(1)

7.  Original Document

Documents must be originals with original signatures and notaries to be eligible for recording. (Utah Code 57-3-106)

8.  Parcel ID Number

A recorder may require a parcel ID (tax serial number) on the document presented for recording. (Utah Code 7-21-20)(2).

9.  Non-recordable Documents

Negotiable instruments (stocks, bonds, money); vital records such as birth certificates; other documents such as passports, citizenship papers, copyrights, trademarks, etc.